For any company that has multiple vehicles that they depend on to get the work done, managing the fleet properly can be a difficult but important job. The vehicles need to be working to make money, so spending the time and money to maintain them becomes critical to your company's mission or operation.
The first step in keeping the fleet working is the maintenance of the vehicles, both preventative and reactionary. If a vehicle has a problem, it needs to be addressed right away so that it does not get worse. It is also important to make sure that every vehicle that the company owns goes through a routine check and service on a regular basis. The timing of that rotation is something you need to determine. For companies that put on a lot of miles, the maintenance should happen more often than companies that have more limited use.
Registration and Insurance
This might sound like something that could not be overlooked, but it can happen. It is critical to make sure your fleet vehicles have the proper registration and insurance in place. A vehicle that is mission critical should not be sitting because the registration got forgotten, and you can not have an employee out driving a vehicle that is not registered. Plan ahead and get the registration done before it is due on all your vehicles. The time spent will pay off in the long run and will keep you from running into a problem if an employee gets stopped in a fleet vehicle that is missing the proper tags.
Part of managing your fleet is monitoring the age and condition of the vehicles in it. It is important that you know when it is time to replace a vehicle to offset the cost of operation. As vehicles get older, they become more costly to run and maintain. They often have more breakdowns and require more time off the road and in the shop.
Replacing the vehicle will cost money up front, but the savings from lower maintenance can make a huge difference in the long run. The reliability of your vehicles is important, and if one is getting old enough that it is no longer reliable, your only option may be to replace the vehicle with a newer one.
You may want to consider looking at a fleet tracking software that can help you keep track of what is going on with each vehicle in the fleet. the software can alert you to service intervals, track damage and repairs, and help build a cost analysis of each vehicle and the fleet as a whole. A fleet management company can also be a valuable asset.